PRIMARY FOCUS

Provide professional and confidential support to the CEO and Senior Managers as well as replace key office staff during absences while respecting corporate principles, policies and guidelines.

ACCOUNTABILITIES

• The Executive Assistant will:

• Anticipate the needs of the Senior Management and assist in the follow-up and monitoring of key issues and ensuring corrective action is taken or advise Senior Management if not the case.

• Act as a replacement for staff jobs as required, payroll, AP/AR and assist administrative staff when required.

• Arrange travel and booking arrangements for supervisory staff and visitors.

• Reserve and arrange office space for incoming visitors and/or consultants when required.

• Maintain control of all building, housing, apartments, and keys and their sign out as required.

• Assist in the preparation of reports for meetings, agendas and events.

• Maintain and purchase office supplies and office furniture by submitting purchasing requests when required

• Maintain a petty cash float and credit card for emergency purchases and submit receipts to accounting department.

• Maintain all photo copiers/printers by submitting monthly readings to supplier, ordering cartridges and submitting maintenance requests when required.

• Manage the beverage vending machine including ordering, stocking, filling, collecting coins, paying invoices and keeping a running balance of revenue.

• Other duties as assigned by the Mill Manager, President, Or Human Resources Superintendent