Executive Assistant
Posted 16 hours ago
Employer:
Michipicoten First Nation
Location:
Wawa, ON
Job Type:
Full Time, Temporary
Industry:
Administration, Professional
Job Description
TERM: Full-time, Temporary (six months)
LOCATION: Michipicoten First Nation. Remote work may be considered.
WAGE RANGE: $27.93-$31.12
PRIMARY RESPONSIBILITIES
Coordinates, schedules, manages attendees and records all virtual Council and Committee meetings.
Creates and distributes meeting Agendas prepared by the Chief, Committee Chair and EO, as per Chief & Council Policy and Procedures.
Coordinates, schedules and attends in-person meetings at the Band Hall, including equipment and catering.
Assists presenters with documents needed during meetings
Processes timely transcription and distribution of Council and Committee meeting minutes, including posting of approved minutes and signed documents to the MFN web portal for Members
Follows up with staff and external parties on action items arising from minutes
Prepares and circulate approved Band Council Resolutions (BCRs) and other documents for signature immediately following meetings and ensure signed copies are distributed as identified on the document
Organizes, files and documents all Council activity, including maintenance of a Council Meeting Calendar.
Maintains Council meeting Attendance Log and BCR/Motion Log
Ensures all Council documents, including minutes, BCRs, Motions, Agendas and meeting packages are stored on the shared Council drive as well as in print in the Executive Assistant office.
Assists Community Relations Coordinator (as needed) with planning and preparation for Community Engagement, Membership meetings and Ratification votes
Backup to Chief & Council Administrative Assistant (during absences) for Council and portfolio related travel arrangements to conferences, workshops, Community Engagement and Membership meetings
Required Skills & Role
Education & Training
Administrative Assistant and (or) Business Administration Certificate or Diploma
Experience
Minimum of five (5) years executive-level administrative experience
Experience working with a First Nation Community
Knowledge, Skills & Abilities
Knowledge of First Nations governance practices
Excellent written and verbal communication skills
Skilled with writing professional correspondence free from spelling/grammar errors
Knowledge of standard administrative practices and procedures
Highly proficient with MS Office and Adobe Acrobat Pro
Other
Valid Driver’s license and access to a vehicle
Satisfactory driver’s abstract (if hired)
Satisfactory criminal record check (if hired)
Ability to work flexible hours, including some evenings and occasional overnight travel.
How to Apply
Please submit your cover letter and resume as one document to hr@michipicoten.com with the position title in the subject line by May 19, 2026. A full job description is available upon request to Human Resources. Michipicoten Members and Indigenous Candidates are encouraged to self-identify.
Company Information
Michipicoten First Nation (MFN) is a vibrant community located near Wawa, ON and approximately 225 km from Sault Ste. Marie, ON. With a small number of members on reserve and the majority dispersed around the globe, Michipicoten First Nation strives to maintain harmony and balance with Mother Earth, neighbouring First Nations, and surrounding communities, while building on socio-economic independence and a strong sense of community and cultural identity.
Michipicoten First Nation is dedicated to promoting equity and diversity and serving the interests of its Members. The successful candidate will primarily serve the interests of Michipicoten Members, with preference given to Members and Indigenous candidates who possess the necessary qualifications.